Official English Language

1. CONTEST TERM:The 1^st Annual Caribbean Photo Contest Begins November 1, 2009 at (12:01:00 AM) US Eastern Standard Time (EST) and ends Feb 15, 2010, 11:59:00 pm US Eastern Daylight Time (EDT) (the “contest”). Submission entries must be received before the contest ends in order to participate in contest. Information on how to enter and prizes form part of these official rules (“Official Rules”).By entering contest, each entrant agrees to the Official Rules and warrants that his or her entry complies with all requirements set out in the Official Rules.There are three rounds to this contest. In Rounds 1 & 3 contestants images are judged by selected judges determined by the CPC on their skill, creativity, and artistic ability. Round 2 is determined solely through Internet voting. 

2. HERE’S HOW TO ENTER: Purchase is necessary to enter this contest. To enter visit www.caribbeanphotocontest.com and complete the entry form with all the required information, including your name and address, telephone number, e-mail address. Pay the $95 US entrance fee by Credit Card, Money Order, or Check. Once entry fee is received entrants will receive permission to submit/upload images. Only images submitted/uploaded online will be accepted. No responsibility is assumed for lost, late or misdirected submission entries. Each entry must comply with the requirements stated below:

A) Submissions must be entered online at www.caribbeanphotocontest.com in accordance to the instructions specified in the general contest rules. Digital Filesare the only acceptable format for submission. Images submitted that have been captured with any type of camera, camera model, digital or film are accepted.

Image Format and File names for Entries 

• Entries must be saved in jpeg format and should be sized to be between 2000 and 6000 pixels in the longest dimension. Please limit your imagesto a maximum file size of 3,000KB (3MB). Images will be viewed on a large monitor and should be in the AdobeRGB or sRGB color space. Filenames should contain contestants name and ranking number for the respective number of images entered. (Ex. File 001 – John Doe #1, File 002 – John Doe #2)
• MANIPULATIONS/ MODIFICATIONS: Images that are modified are not allowed!! Minor burning, dodging and color correction is acceptable.(The original Raw or Tiff file of an image and/or negative should besaved for review in the event concerns arise regarding the authenticityof an image/s or unauthorized image modifications or manipulations.) 

B) AUTHENTICITY & COMPLIANCE:Images should be presented as taken,with as little alteration as possible. Please note: "No visible time or date stampsare allowed on entries”. Photographs must have been taken within three (3) years before the date of entry and must not have been previously published.

The Caribbean Photo Contest LLC assumes no responsibility for images submitted to the contest by entrants that have been previously published. Winning images selected for final round are not allowed in future contests.Any winning image/photograph found to be altered will be disqualified from winning. Entrant must be the owner of the photograph, or otherwise have the right to submit the photograph for consideration in the Contest.

 

By entering the Contest, the entrant declares and assumes full responsibility for images and for ensuring that images are copyright protected. Entrant alsoacknowledges and warrants that the submitted image or photograph is theoriginal work created solely by the entrant, that the photograph does notinfringe upon any copyrights, trademarks, rights of privacy, publicity, or intellectual property of any person or entity and that no other party has anyright, title, claim or interest in the photograph.

 

Any entrant whose photographic submission fails to comply with there quirements set forth may be disqualified.All submission entries that are not owned by the entrant and/or which are subject to the rights of third parties and/or if any persons appear in the photograph, the entrant’sresponsible for obtaining any and all releases and consents necessary topermit and authorize the publication and use of the photograph ina mannerset forth in the Official Rules without any additional compensation. If person appearing in any photograph is under the age of majority, the signature of aparent or legal guardian is required on release. If feasible, each entrant should be prepared to provide a signed written personal release from all persons who appear in the image/photograph submitted, and/or from thecopyright owner of any sculpture, artwork or copyrighted material thatappears in the photograph entry, authorizing use of the photograph entry,authorizing use of the photograph in editorial publications, marketing andpromotions in any and all media.

C) PAYMENT: Entry fees are $95 US currency per submission, a submission includes up to five images. There is no limit on number of entries.

Payment Methods:

1. Online – Major Credit/Debit Card or Check
2. By Phone- Major Credit/Debit Card or Check (908) 755-2081
3. BY Mail – Money Orders Only (Send to: Caribbean Photo Contest, Entrants Submission P.O. Box 289, South Plainfield, NJ 07080)

 

D) ELIGIBILITY: This contest is open only to college students registered at an accredited college or university who are 18-25 years of age at the time of entry. Submission entries must be images created by the contestant/photographer. Any entries submitted that prove to be created by anyone other than the contestant will automatically be disqualified from the competition and will also be banned from participating in any other contest promoted by the Caribbean Photo Contest LLC. CONTEST IS VOID WHERE PROHIBITED.

E) SELECTION OF FINALISTS: A) In the 1^st Round a panel of judges will be selected to review all submissions to determine the top 100 entrants that will advance into the second round. B) The 100 entrants selected to advance to the second round will be posted online at www.caribbeanphotocontest.com website for the public internet voting to determine the top 10 that will advance into the 3^rd and final round.C) The 10 finalists chosen through the public internet voting will compete for the grand prize in the Caribbean on the island of Dominica (Additional prizes awarded to the 10 finalists are listed below).Contestants chosen to compete in the third and final round must be able to travel to designated host country during the dates of June 1, 2010 to June 10, 2010. Finalists who are unable to travel to host country will automatically be disqualified. Finalists who win the opportunity to travel and participate in third round of competition in designated host country 1) must pass and submit medical physical including immunizations from a licensed Physician. 2) Must possess a valid passport or legal documents to be allowed entry into host country. 3) Must provide a picture ID with proof of age for verification. 4) Must provide an official transcript verifying current registration from the respective educational institution.

4.TAX CONSQUENCES: Federal, state and/or local taxes are the responsibility of the Winner. The determination of liability for any federal, state and/or local taxes that may arise out of the entrant's participation in the Contest (including the entrant's receipt of any prizes), and the payment of any such tax liability, shall be the sole responsibility of the entrant. However, should federal, state and/or local law impose any tax reporting or filing obligations on Caribbean Photo Contest LLC and arising out of the entrant's participation in the Contest (including the entrant's receipt of any prizes), the entrant agrees to timely provide with any information that is reasonably necessary for Caribbean Photo Contest LLC to comply with any such reporting or filing obligations. In addition, should federal, state or local law impose any tax withholding obligation on with respect to Caribbean Photo Contest LLC entrant’s receipt of any prizes, the entrant agrees to such withholding and shall timely provide any information to Caribbean Photo Contest LLC as may be required for Caribbean Photo Contest LLC to accomplish such withholding.

5. PRIZES: A total of (30) thirty prizes, with a total approximate retail value of $186,500. Prizes awarded are applicable and awarded only to Finalists who are approved by the Caribbean Photo Contest LLC after eligibility verification. Ten (10) finalists become eligible to receive a new Digital SLR Camera package, win a ten (10) day all expense paid photo expedition and workshop in the Caribbean on the Island of Dominica, which includes round-trip coach class air transportation to and from the major airport closest to the winners/finalists home, lodging accommodations for 9 nights and an awards ceremony and luncheon. After two (2) competition rounds and successful eligibility verification, the ten (10) finalists are invited to compete in the third and final round of the contest for a total of over $20,000 in scholarship award prizes. In the third round of the contest, the ten (10) finalists will travel and compete in a photographic and essay contest on-location in the island of Dominica. While in Dominica, the ten (10) first round winners compete for the Grand Prize, a $10,000 scholarship award. The third and final round of the competition will be in conjunction with the photo expedition and workshop. The theme in the third and final round will be announced only to the finalists. During the third round finalists will be required to submit a one thousand-word essay along with the digital images captured in Dominca for the Grand Prize judging.

Each winner will receive prizes that consist of only those items specifically listed as part of the prize. No substitution or duplicate prizes will be awarded. Prizes are not transferable, redeemable for cash or exchangeable for any other prize. Spending money, transfers, meals (other than specified), transport to and from departure point, travel documentation (such as passports and visas), insurance, items of personal nature and all other expenses are not included and are the responsibility of each winner. Frequent flyer points may not form part of the prize.Winners may be required to present a valid credit card at the time of check in at hotel accommodation.Approximate retail value (ARV) of each prize is $18,650.Trip must be taken on date specified by the Caribbean Photo Contest LLC. The prize may not be combined with any other offer and is subject to booking and flight availability.Regulations and conditions may apply. By accepting the prize, winners understand that they will be competing in a photo-essay competition for the Grand Prize while the Expedition/Workshop is conducted.Winners also agree that they understand that all travel, both in route to and from host country and travel within host country whether in developed or remote areas and whether by plane, automobile, boat, raft, or other conveyance, or by foot, on land or water, and in the air, contains inherent risks like accident, illness, injury, loss or death, which may be caused by negligence, forces of nature, wild animals other agencies, known or unknown.Contestants who become finalists represent that they recognize that such risks may be present at any time before, during and after the trip. Contestants also recognize that in order to be considered a finalist and participate in the expedition/workshop & photographic essay contest in host country potential winners acknowledge that they accept the risk and must confirm acceptance of such risk if declared a finalist.

Potential winners will be required to sign and return within (7) days following an attempted notification, an Affidavit, Declaration or Certificate of Eligibility, Liability Release, and where legally permissible a Publicity Release and Warranty of Ownership and License in which entrant warrants the he/she is the owner of the Photograph/Image and grants the CPC, the Host Country and Host Hotel the right to utilize the photograph/image in any and all media without any additional compensation. If contests are selected as winner/s and cannot be contacted those contestants will automatically be disqualified. The Caribbean Photo Contest LLC reserves the right to determine an alternate winner or not to award that winner’s prize.

Any decisions regarding prizes awarded are the sole discretion of Caribbean Photo Contest LLC.

A) RESTRICTIONS: Employees of Caribbean Photo Contest LLC., its affiliates, and subsidiaries are not eligible. All federal, state and local laws and regulations apply. Void where prohibited by Law. Contestants selected as finalists will not be allowed to participate in future contests for a period of 24 months.

B) THEMES: Open Theme, is designated only to the First Round of competition and is defined as conveyed with the following restrictions. (“Restrictions”, nudity, pornography, vulgarity, clichés, etc. are not permitted.) 

Important**

Designated Theme: The designated theme will be announced at a later date and pertains only to contestants that advance into the final round of competition. 

C) JUDGING CRITERIA: All the judging is based on technical quality, artistic expression, creativity, and the ability of an image to depict a designated theme.In the event of a tie, those entries will be re-submitted to the Judges for re-judging between the tied entries alone.The CPC reserves the exclusive right regarding judging and re-judging to determine winners.Decisions of the Judges are final and binding. 

• Round 1 Judging occurs from Feb 16, 2010 to March 15, 2010.
• Round 2 Online Voting occurs from March 16, 2010 to April 6, 2010.
• Round 3 Judging occurs from June 7, 2010 in the host country and is applicable only to designated finalists.

* Finalists will be notified by email and announced in our e-newsletter no later than 10 weeks after the end date of the contest.

D) ONLINE VOTING CRITERIA:Online voting is open to the public. Online voting criteria are based solely on two criteria: 1) the quality of images submitted and 2) the contestant’s ability to garner votes from the general public. 

E) USAGE RIGHTS/LICENSE: By submitting images, you understand and agree that selected entries and the entrants names can and may be used and published by Caribbean Photo Contest LLC and/or the Host Country and Host Hotel or any other Authorized Party in any and all CPC promotional or advertising material, publications, or it’s own website, or any other media at the discretion of the CPC.All copyrights are retained by the photographer.Recognition will be given to the photographer whenever possible."By entering the Contest, all entrants grant a royalty free irrevocable perpetual non-exclusive license in the entries to Authorized parties, and Acknowledge that Authorized Parties may use the entries and a name credit in any media now or hereafter known, without the restriction, including commercially using and exploiting the entries to the fullest extent possible.Display or publication of any entry on an Authorized Party’s website does not indicate the entrant will be selected as a winner.Authorized parties will not be required to pay any additional consideration or seek any additional approval in connection with such use or exploitation.Consequently, by entering, each entrant grants to Authorized Parties the unrestricted right to use all statements made in connection with the Contest, and pictures or likeness of Contest entrants, or choose not to do so, at their sole discretion.Authorize Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use or exploitation.

 F) RIGHT TO CANCEL OR SUSPEND CONTEST: In the event the Caribbean Photo Contest LLC is not capable of running the Contest as planned due to infection by computer virus, bugs, glitches, worms, Trojan horses, denial of service attacks, tampering, unauthorized intervention, Fraud, technical failures, or any other causes beyond the control of the CPC LLC that corrupt or affect administration, security, fairness, integrity, or proper conduct of this Contest, the CPC LLC reserves the right, at its sole discretion, to disqualify any individual(s) who tamper with the entry process, and/or terminate, modify, or suspend the Contest.If the CPC LLC elects to cancel or terminate the Contest, the CPC LLC will not retain any rights in the submitted photographs.

Caribbean Photo Contest LLC reserves the right, in its sole discretion, to reject any photographs. No inappropriate, indecent or obscene photographs may be submitted to Caribbean Photo Contest LLC for entry into the Contest or submitted for display on the Caribbean Photo Contest LLC Website. Visitors to the Caribbean Photo Contest LLC Website may notify Caribbean Photo Contest LLC through the “Contact Us” button of any photographs or captions that appear to violate these Official Rules. Caribbean Photo Contest LLC will use its best efforts to exclude any such photographs or captions; however, Caribbean Photo Contest LLC is not a publisher of the images; it is merely providing a forum for the display of these photographs for judging and voting purposes and, therefore, Caribbean Photo Contest LLC expressly disclaims any and all liability associated with the display of any of the photographs on the Caribbean Photo Contest LLC Website.

General Rules:

General photo contest rules apply to entry rules and requirements.The contest runs annually.Winners will be notified by e-mail and announced in our e-newsletter “Off the Beaten Path”. The grand prize and approximate total retail values of prizes offered vary from year to year. Finalists must be able to travel to an island in the Caribbean region during the designated dates set forth in contest entry rules. Entrants are responsible for complying with Contest rules.

Odds of winning are based on three factors 1) Entrants -The number of entries received. 2) Judging - The quality of the images submitted by each contestant. 3) Voting- the amount of votes cast for each contestant.

The Caribbean Photo Contest judges select the top photographers and their favorite images among all submission entries upon completion of the contest.Finalists are sent an email notification; the finalists are posted online at www.caribbeanphotocontest.com and in the “Off the Beaten Path” e-newsletter.

Finalists are chosen by 1) Judges selected by the Caribbean Photo Contest and through public internet voting. All prizes are non-transferable. Finalists will be notified by email and announced in our e-newsletter no later than 10 weeks after the end date of the contest. The Contest ends Feb 15, 2010.

By submitting images in our photo contest you give Caribbean Photo Contest, LLC the legal right to use and publish your submitted materials once chosen to be among the finalists for future brochures, newsletters and other campaigns without monetary compensation. Some photos will be selected and acknowledged in the Caribbean Photo Contest e-newsletter “Off the Beaten Path”. You also acknowledge that the image was taken by you, and that any identifiable persons in your images have approved your submission to this contest. Participants must be students enrolled in an accredited educational institution between the ages of 18-25 years old.

THIS CONTEST IS VOID WHERE PROHIBITED. Despite an entrants’ locale, entrants agree that this Contest shall be subject to and governed by and subject to the laws of the State of Delaware, United State of America, hence, entrants agree that they must interpret these Contest rules in accordance with the State of Delaware. By entering the contest and agreeing to our terms and conditions, the entrants, finalists and winners confirm their eligibility and compliance with the contest rules and release Caribbean Photo Contest, its partners and affiliates and their respective advertising and promotional agencies from all liability caused by, or resulting from, the acceptance or use of the contest prizes.

This contest is open to all participants who meet the guidelines, except employees of the Caribbean Photo Contest, its partners and affiliates and their respective advertising and promotional agencies. Students in countries or provinces where they are prohibited or restricted from entering online contests are also prohibited from entering.

Entries void if the Caribbean Photo Contest determines the photograph to not be an original, or if entries are illegible, incomplete, damaged, irregular, altered, counterfeit, produced in error or obtained through fraud or theft.

Entrants also agree: 1) to be bound by these Official Rules; 2) that the decisions of the Judges are final and binding with respect to all matters relating to the contest; and 3) if the entrant becomes a Finalist, Grand prize winner, second place, or third place, or designated as Honorable mentioned that the Caribbean Photo Contest LLC. supercedes and maintains ultimate authority and reserves the right over its partners, authorized parties, affiliates, subsidiaries, advertising agencies, and agents to use the winning photographs/images and each winners name, photograph, likeness, and/or voice in any publicity or advertising relating to the Contest or future promotions without compensation or approval.All federal, state/provincial/territorial and local taxes (whether foreign or domestic, and including income, sales, and import taxes), fees and surcharges on prizes are the sole responsibility of the prize winners.In the event that the selected winner(s) of any prize are/is ineligible or refuses the prize, the prize will be forfeited and the Caribbean Photo Contest LLC, in its sole discretion, may choose whether to award the prize/s to another entrant.

The Caribbean Photo Contest LLC reserves the right to verify the validity and originality of any entry and/or entrant (including an entrant’s identity and address) and to disqualify any entry that is not in accordance with these Official Rules.Failure by the CPC to enforce any of its rights at any stage does not constitute a waiver of those rights.

By entering this Contest, entrants agree to release, discharge and hold harmless Caribbean Photo Contest LLC and its partners, Authorized Parties, affiliates, subsidiaries, advertising agencies, agents, and their employees, officers, directors, and representatives from any claims, losses, and damages, arising out of their participation in this contest or any contest-related activities, including travel, and the acceptance and use, misuse, or possession of any prize awarded hereunder.To the extent permitted by law, the right to litigate, to seek injunctive relief or to make any other recourse to judicial or any other procedure in case of disputes or claims resulting from or on connection with this Contest are hereby excluded and any entrant expressly waives any and all such rights.Certain restrictions may apply.

Caribbean Photo Contest LLC, Caribbean Adventures Tours LLC, its partners, affiliates and their respective advertising and promotional agencies each assume no responsibility for lost, stolen, delayed, damaged, or misdirected entries, or for any failure of the website during this contest, for any problems or technical malfunction of any telephone network or lines, computer online systems, services, access providers, computer equipment, software, failure of any e-mail or entry to be received by Caribbean Photo Contest on account of technical problems or traffic congestion on the internet or the website or any combination thereof including any injury or damage to an entrants, or any other persons computer, related to or resulting from playing or downloading any material in the promotion. Any attempt to deliberately damage the website or to undermine the legitimate operation of this promotion is a violation of Criminal and Civil laws, and should such an attempt be made Caribbean Photo Contest reserves the right to seek remedies and damages to the fullest extent permitted by law, including criminal prosecution. Caribbean Photo Contest reserves the right to change the terms of this contest, or terminate it at any time, without prior notice.

The entrants maintain copyright of all images submitted and allow Caribbean Photo Contest unlimited use for acknowledgement, promotional and publicity purposes. No correspondence will be entered into except with the selected finalists who will be notified by email and announced in our e-newsletter. Entrants, by entering this contest, agree to abide by these contest rules. Contest winners must consent to the use of their name or photograph/image without compensation, in any publicity carried out by Caribbean Photo Contest or Host Country.

Entrants agree that the personal information, especially name and address collected for purposes of this contest can be collected, used and disclosed by Caribbean Photo Contest in accordance with its privacy policy which is available on its web site.The information may also be used by the CPC LLC in order to verify the participant’s identity, postal address and telephone number or to otherwise verify the participant’s eligibility to participate in the Contest.Participants have the right to access, review, rectify, or cancel any personal data held by the CPC by email at entrants@caribbeanphotocontest.com.

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